Tracking Facebook Marketplace sales can get messy fast. Between chatting with buyers, keeping track of prices, and remembering when you sold what — it’s easy to lose your place. But don’t worry! With Notion, you can build your own simple dashboard to organize everything.
TLDR:
Use Notion as your all-in-one tracker for Facebook Marketplace sales. Create a database to manage items, pricing, buyer contacts, and sale status. Add filters to see what’s available, sold, or pending. It’s easy to set up and can seriously cut down the chaos!
Why Use Notion?
Notion is a flexible, drag-and-drop, template-friendly productivity app. It’s like a digital notebook crossed with a spreadsheet. Perfect for tracking small business stuff — like Facebook Marketplace sales!
Here’s why it’s awesome:
- Customize everything — make it fit your brain.
- Sync across devices — updates on your phone, tablet, or laptop.
- Share links — optional, for team-ups or partners.
- Free — most features cost nothing!
Step 1: Set Up Your Sales Tracker
First, open Notion and create a new page. Give it a cool title like “Marketplace Tracker” or “Sold Stuff Central”.
Now create a Table database. This will be your sales dashboard. Think of it like a digital filing cabinet. Each row = one item for sale.
Here’s a simple list of columns (called properties in Notion) to add:
- Item Name (Title)
- Photos (Files & media)
- Date Listed (Date)
- Price (Number)
- Buyer Name (Text)
- Buyer Message (Text or URL if using Messenger links)
- Status (Select: Available, Sold, Pending)
- Pickup/Delivery Date (Date)
- Notes (Text)
You can always change it later. Make it fit your style.
Step 2: Add Your Listings
Next, start adding your items! It’s kind of fun — feels like you’re curating your own little shop.
For each listing, fill in as much detail as you can. Upload a picture of the item, the listed price, and the status. If you’re chatting with a buyer, note their name and message.
Pro tip: Copy the Facebook listing URL and paste it in the “Notes” or “Buyer Message” field for easy access later.
Step 3: Use Views to Stay Organized
Now, it gets smart. Create filtered views to make your life waaay easier.
- Available — Only shows items still for sale.
- Sold — An archive of your sweet sales (cha-ching!)
- Pending — Items buyers claimed but haven’t picked up yet.
To do this: Click “+ Add a View” ➝ Select “Table” ➝ Name the view ➝ Use filters to display items by status.
Switch between views with a simple click. No more scrolling through a giant list wondering what’s gone!
Step 4: Track Buyer Info Safely
Every time someone messages you on Marketplace, jot down their name and any key details — like pickup plans — in your Notion table.
You could even paste their Facebook profile URL (optional) to avoid confusion if multiple buyers have the same name!
Bonus: Create a Kanban board to view your sales by stage — like “Messaged,” “Pending Pickup,” and “Done.” Super visual. Super easy.
Step 5: Celebrate With Stats!
Okay, here’s where it gets really satisfying. You can use Notion’s rollup and count features to track totals.
- Add a “Total Sales” counter for all completed sales.
- Create a formula to add up your revenue.
Just use Number properties + filtered views. It gives you a quick glance at how much you’ve made from flipping that old blender and those long-forgotten video games.
Step 6: Make It Pretty (Optional but Fun)
You’re not just a seller. You’re a storefront!
Spice up your Notion dashboard with:
- Cover photos: Add a fun banner at the top of your page.
- Icons: Choose a little emoji or custom icon for your page.
- Color-coded tags: In your “Status” column, use colors for quick visual clues (e.g., red = sold).
You can even embed a cute progress bar using simple Notion widgets or formulas to show “Goals” (like 5 items sold this week).
Extra Tips and Tricks
- Use Templates: After your first listing, duplicate it to save time for new ones.
- Link to other pages: Like a page of expenses or inventory.
- Set Reminders: Use date fields to remind you when to follow up.
You can get really creative here. Sell a lot? Consider adding a monthly summary log or pie chart using widgets like Indify or Apption (they’re Notion-friendly!)
Why You’ll Love This System
Once everything’s in Notion, you’ll feel like you’re floating. It clears your head so you can focus on selling — not searching your messages for a buyer’s name or wondering if the $20 chair was picked up yesterday or next week.
It’s organized, clutter-free, and totally customizable. Whether you’re flipping stuff for fun or growing a side hustle, you’ll love how much smoother everything feels.
Final Thoughts
Facebook Marketplace can be a treasure hunt… or a dumpster fire. But with Notion, it’s like giving yourself a map and a flashlight.
Set it up once, use it every time, and watch your sales game level up. You’ll never lose track of a sale again!
Happy flipping!